One of the critical phases in outsourcing the services for a business is the planning. Before investing and outsourcing secretarial services, you need to take time to strategize to save costs. After all, setting up a business in Hong Kong can result in an excessive workload for compliance requirements. Professional assistance from corporate secretarial services can help you. However, it is still vital that you plan ahead of time. To help you with outsourcing, here is a list of guidelines and tips you can follow.
Understand Your Motives and Goals for the Secretarial Services
Before you start outsourcing, it is essential to identify the motives and goals of the outsourcing. In this way, you know what you can expect from them and what they should deliver for the business. Moreover, you can avoid wasting money by being transparent with what you want.
For the payout, you must decide whether implementing an hourly rate or project rate. Both have their own boons and banes so you must know which is suitable for your business. Make sure to monitor their progress or their working hours.
Set Project Specifications and Expectations
Once you learn why you need outsourcing for the business, you have to define project specification and expectations. If you are hiring a secretarial service with bookkeeping, it is more likely to be a long-term contract. If you are starting your enterprise in Hong Kong, the Accounting Firm in Hong Kong can keep track with your financial records for a straightforward interpretation of the cashflow.
But if you are only looking for a one-time project, such as content creation, it would be best to set a deadline for the project completion. Once you have a plan about deadlines and timelines, you need to let the company know what your specific expectations from them are.
Conduct an Interview and Assessment
Once you have gathered the details for potential candidates, verify their portfolios and references. Then, proceed to interview to know them better and their qualities.
In the interview process, you can ask them about their experience and background about the job. This interview does not need to be formal, but it should allow you to clarify the work and how they can help you with the business processes.
It is also an opportunity for the applicant to ask questions regarding the job or project. Most likely, a specialist in the industry has specific questions in mind. Luckily, if you are looking for a credible secretarial service or accounting firm in Hong Kong, 3E Accounting Limited can quickly guide you with your business.
Lead the Operation of Your Outsourced Team Members
Maintain good communication with your team by setting up regular chats over Skype or email. Verify their progress regarding their work and ensure if the operation is running smoothly.
But if you find leading the outsourced team a hassle, you must ensure that they deliver their outputs on time. Create a list of outcomes they should submit on a daily or weekly basis. Most of the time, a reliable outsourced employee will instinctively update you about the work and setbacks.
Plan Risk Assessments
In any business plan, assess the potential risks that can affect the operation, production, and sales. This could be legal, environmental, or economical risks. Knowing the risks can help you identify the best solutions. Discuss your assessment with the team and ask them how they can convert threats into opportunities.
